SSS online employer registration | Moneymax

As an entrepreneur, HR officer, or someone who employs household workers, you know how tedious it tin can be to transact with multiple government agencies. So many reports to process and submit, so little fourth dimension. Good thing, the Social Security Organisation (SSS) has an online facility that literally does away with the paperwork for busy employers in the Philippines. All you accept to practice is to go to their official website for an SSS online employer registration.

Keep on reading to learn more nigh SSS's online portal and how you can register as an employer.

Table of Contents

  • What is My.SSS?
  • Benefits of My.SSS for Employers
  • What is an SSS Employer ID Number and Why Practise You Demand One?
    • What is the Difference Between Employer ID Number in SSS and CRN in UMID?
    • How to Become SSS Employer ID Number for Household Employers
  • How Can Employers Annals with SSS?
    • Why Do Employers Need to Register with SSS?
    • What are the Requirements for SSS Employer Registration?
  • What are the SSS Employer Online Registration Requirements?
  • SSS Online Employer Registration Steps
    • Pace one: Accomplish the online employer registration course
    • Footstep 2: Verify your SSS online employer account
    • Step 3: Look for a confirmation e-mail from SSS
  • Useful Tips on SSS Web Registration for Employers
  • SSS Online Employer Registration FAQs
    • 1. Is there a fee for the employer registration via My.SSS?
    • ii. Is My.SSS Secured?
    • 3. What if I registered a user ID or e-mail address that already exists?
    • 4. What should I practise if my online registration fails?
    • 5. Will I receive proof of transactions made through My.SSS?
    • half dozen. Can I become a PRN and a Contribution Collection List online?
    • 7. What should I practice if I demand to alter my company'southward registered e-mail address or authorized signatory?
    • 8. How tin I modify other details as an employer?
  • Terminal Thoughts

What is My.SSS?

My.SSS is an online portal that allows SSS members to access contributions and membership records. Through the website, members and employers can brand online transactions, prepare appointments with their SSS servicing branch, and request copies of records.

Members and employers are required to register for a My.SSS account to ensure that their information is secured, preventing identity theft. The following can register for a My.SSS business relationship:

  • Regular employers
  • Employed members who take been reported past an employer for coverage to the SSS
  • Paying members such as those self-employed, non-working spouses, and OFW
  • Household employers
  • Household helpers or employees
  • Other voluntary members who have at least one month of posted contribution

If you want to get a My.SSS account, you demand to create a username, activate your account, and provide your preferred password. For SSS employer registration, you need to create your ain username upon registration. An initial organisation-generation countersign will besides be sent to you via email upon successful registration.

Benefits of My.SSS for Employers

For companies, employers, and HR officers, My.SSS offers a wide range of benefits, making transactions with the SSS a lot more than user-friendly and cost-efficient.

Without having to exit your office or having someone to transact on your behalf, you can admission your SSS employer records and submit multiple reports in a matter of clicks and keystrokes.

If you're registered at My.SSS as an employer, you'll be able to do the following:

  • View your SSS employer-membership information, SSS contribution payments, loan repayment remittances, and maternity and sickness benefit claims
  • Certify your employees' SSS salary loan applications
  • Submit employment report (SS Grade R-1A), contribution-collection listing (SS Form R3), and loans collection list (Course ML-2)

Read more:

  • 4 Quick Steps to Cheque Your SSS Contribution Online
  • What to Do if Your Employer Fails to Pay Your SSS Contributions

What is an SSS Employer ID Number and Why Do You Need One?

Before proceeding with an SSS online employer registration, y'all need to become an SSS employer ID number.

Yous might wonder why y'all all the same need to get an employer number when you're already registered with SSS equally an employee. It's because a personal SSS number is assigned to individuals who are not running a business and don't employ the services of others.

Every business owner who hires individuals needs to have an employer number from the SSS. This is normally a 10-digit number that you can use in all transactions with the agency. Normally, you need to register with the SSS and receive an employer ID number required to gear up an online account. If the online account is non set up, registered employers still cannot transact online.

Thus, employers should not cease the process once they receive their IDs because they still need to create an online account to facilitate transactions like the following:

  • Processing of contributions
  • Remittance of loan payments
  • Applying for bacon loans
  • Claims submission
  • Data update
  • Sickness reimbursement
  • Maternity reimbursement
  • Access to brusque-term loan history of employees

SSS online employer registration is an important step to make sure yous comply with the law, and you fulfill your obligations to those who work for y'all.

Related article: Useful SSS Benefits Filipinos Might Not Know

What is the Departure Between Employer ID Number in SSS and CRN in UMID?

A lot of people make the fault of using the Common Reference Number (CRN) found on the UMID every bit a substitute to the Employer SSS ID Number when registering online. Using the CRN for employer's online registration at My.SSS doesn't work for the following practical reasons:

  • The CRN is equanimous of 12 digits while the Employer SSS ID Number consists of 10 digits only. The online registration form is request for the 10-digit SSS ER number.
  • The CRN is issued to members of SSS but is a universal identification number that represents your membership with other government agencies like PhilHealth and PagIBIG. On the other hand, the Employer SSS ID number is exclusively for registered SSS employer-members only.
  • The CRN can be used by individuals who register online. Since no CRN is issued to companies or businesses, it cannot be used by anyone to process employer SSS registration online.
  • Individual contributors and employees, notwithstanding, can employ their online accounts to generate their CRN.

How to Go SSS Employer ID Number for Household Employers

A long time agone, household employers or those who rent household aid like kasambahay or personal drivers didn't have to secure an Employer (ER) number. Household employers used their personal SSS numbers when transacting with the agency. However, with the newly-signed Kasambahay Law,[1] household employers are now mandated to get an ER number.

If you lot're a household employer and yous've been paying your kasambahay'southward SSS contributions using your personal SSS number, y'all can continue doing it until the SSS issues a new ER number for you.

However, new household employers should make full out and submit the SSS Form R-1 or Employer Registration Form to the nearest branch. Once the ER number is issued to y'all, yous need to submit the SSS Grade R-1A or Employment Report so that your household employees tin be registered to the SSS system, too.

SSS online employer registration - SSS Form R-1

The SSS too reminds household employees that their obligations don't terminate after paying the contributions. The SS Class R-three has to be filled out and submitted quarterly and then that the agency knows to whom the contributions volition be credited.

How Tin Employers Register with SSS?

Typically, you will go your employer ID when you register with SSS. This registration is different from your SSS online employer registration. When you create an account with My.SSS as an employer, you're getting access to the website's features. Your employer number is required during registration.

Why Practice Employers Need to Register with SSS?

Registering with SSS is your obligation every bit an employer. It ensures that your employees' contributions are paid accurately and on fourth dimension. Any delays in payment would cause your employee's loan applications to be denied.

Non-registration or non-payment of contributions for a long time means violating the Social Security law,[2] and you may be fined upwards to PHP 20,000 or may be imprisoned for 6 to 12 years.

Y'all may as well be asked by the bureau to pay the SSS benefits of employees when they get ill, become disabled, dice or reach the retirement age upon recognition of your violations. You may also be slapped with a punishment of 3% of all the unpaid contributions.

What are the Requirements for SSS Employer Registration?

To register your company with the SSS, you lot may demand to submit the post-obit documents:

  • Canonical Articles of Partnership from Incorporation from the Securities and Substitution Commission (SEC)
  • Canonical Manufactures of Incorporation from SEC
  • Approved Manufactures of Incorporation from SEC; and
  • License to Transact Business organization in the Philippines from SEC
  • Approved Articles of Incorporation from SEC; and
  • Agency Understanding betwixt the manning agency and foreign principal
  • Approved Manufactures of Cooperation from the Cooperative Development Authorisation (CDA)
  • Manufactures of Cooperation from CDA; and
  • Accreditation from the Section of Labor and Employment (DOLE)

You need to go to your company's nearest SSS branch to annals. Fill out the Employer Registration Form (SS Grade R-1) and the Specimen Signature Card (SS Grade L-501) and the original and photocopy of the required documents.

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What are the SSS Employer Online Registration Requirements?

One time you lot take registered with the SSS and an Employer ID number is issued to you, information technology will be easier to create your company'southward online account. You may no longer need to submit whatever other document, but yous need to provide the following:

  • x-digit Employer SSS Number – Make sure this is entered correctly without spaces or dash
  • Address one – Refers to the house number and the street name or number
  • Address 2 – Refers to the barangay or subdivision and the municipality
  • Urban center and Postal Lawmaking
  • Contact number – You demand to provide the contact number used when you lot registered with SSS.
  • Email address – Preferably the business electronic mail accost so that all transaction receipts and notifications from SSS will be centralized in i email.

Always make sure that the information provided to the SSS during the initial registration should exist the same as the information you'll be using online. Once the system finds discrepancies, your online business relationship cosmos volition be denied.

SSS Online Employer Registration Steps

Now that you have registered to SSS every bit an employer and have gotten your employer ID. It'south time to get a My.SSS account. Here are the steps:

Step i: Accomplish the online employer registration form

Go to the SSS Online Employer User ID Registration page. Information technology'southward best to use Internet Explorer (IE) 11 when accessing the SSS website.

SSS online employer registration page

Fill up out properly all the required fields on this online form. The second field, which is the "Engagement Coverage," refers to the date when y'all hired your first employee/s. You can find this data on your SS Form R-1 (Employer Registration Class) or Registration Plate.

To avoid issues and delays in your SSS online employer registration, double-check the details you've provided and made certain they match your SSS records.

When you're done, enter the captcha code and click Submit.

Your registration info submission is successful if all the details y'all provided are correct and match your SSS records. You lot will then receive a bulletin that an account activation e-mail has been delivered to your company email address. Proceed to the next step.

However, if you can't send your My.SSS registration info and you become an error message, that may hateful you already have a pending registration for SSS validation or you have a previously canonical registration. In this case, y'all can call the SSS Hotline 1455 for assistance.

Pace 2: Verify your SSS online employer business relationship

Cheque your inbox for an e-mail from SSS that contains a link for verifying your My.SSS business relationship (if you can't find the message, endeavor checking your Spam binder.) Click on that link to access another online form where you'll provide your data equally an employer or your authorized signatory:

  • Personal SSS number
  • Full name
  • E-mail address

Have you already created an SSS online business relationship every bit a member? To avoid bug with your online employer account registration, be sure to use the information you supplied to that account.

When you've completed this step, you'll get a message that your registration has been submitted to SSS for verification. Y'all'll know the results via email.

Footstep 3: Wait for a confirmation email from SSS

Afterward submitting your online employer registration information, your SSS servicing branch will check if your signatory appears on your company'south Specimen Signature Carte (SS Class Fifty-501). Once the SSS branch approves or confirms your employer authorized signatory, SSS volition send a message with your visitor user ID and password to your company email accost.

As soon equally you receive the user ID and password, you lot can already use them to access your My.SSS account. Make sure to log in to the Employer Login section, which is separate from Member Login.

Useful Tips on SSS Web Registration for Employers

The SSS online employer registration may seem hard for traditional employers or for those who have processed concern transactions manually. Since online registration is a means to fulfilling your obligation to your employees, it's either y'all start learning how online access works, or you employ an accountant or an assistant to exercise the registration for you.

If these options are not possible, SSS branches have dedicated e-centers[] that let employers to utilise internet-connected computers to access the SSS website and transact through the My.SSS Portal. You can plan a visit to any SSS branch and seek technical assistance from any SSS member service representative (MSR).

You also demand to make certain that all documents submitted during the initial registration with the SSS are valid and correct at the time of application. SSS may need to verify these and any mismatch tin can outcome in denial of your application.

SSS Online Employer Registration FAQs

i. Is at that place a fee for the employer registration via My.SSS?

None. Registration at My.SSS is gratuitous, so yous don't have to pay for annihilation.

2. Is My.SSS Secured?

Online SSS employer registration is secured. In addition, in one case you log in to the My.SSS website, the advice link is protected via a secure HTTP communications protocol.

iii. What if I registered a user ID or email address that already exists?

For your SSS web employer registration, select a different user ID and e-mail address in example the ones you submitted already exist.

iv. What should I do if my online registration fails?

If your SSS servicing branch doesn't approve your authorized signatory, you'll be informed nigh the unsuccessful registration and the reason for rejection via email. In such a case, contact SSS for assist through these channels:

  • SSS Hotline 1455 (if calling through a mobile phone) or 81455 (if calling through a landline telephone)
  • Email: member_relations@sss.gov.ph
  • SSS Facebook page: https://world wide web.facebook.com/SSSPh
  • Nearest SSS branch office

Yous tin can also accomplish SSS via those channels if you haven't heard from them since yous've submitted your registration and you want to verify its status.

v. Will I receive proof of transactions made through My.SSS?

You'll get a transaction number as proof of transactions or reports are washed online. Yous can copy the transaction number, print the acknowledgment page itself, or frontward the email sent to you lot.

6. Tin can I get a PRN and a Contribution Collection List online?

Aye, you tin can. Simply log on to your Employer business relationship. In the primary menu, select " Payment Reference Number" to admission the Accounts Management System – Contribution Collection Listing (AMS-CCL) module. Yous tin can utilize the PRN and CCL when paying for your employees' contributions.

7. What should I do if I demand to change my company's registered email address or authorized signatory?

To change your registered e-mail address, send scanned copies of the post-obit document to onlineserviceassitance@sss.gov.ph:

  • Letter requesting for modify of User ID, company electronic mail address
  • If changing authorized signatory, the letter must indicate the full proper name, SSS number, and personal e-mail accost of the designated signatory
  • The letter should also exist signed by the person granting authority, appearing in Specimen Signature Bill of fare (SS Form L-501)
  • Ii valid IDs of the designated signatory
  • Valid SS Form 50-501, with one-yr validity from receipt date of SSS branch
  • Stamped-received by your SSS servicing branch

viii. How can I change other details as an employer?

You must immediately study any changes in your information or status of business organisation operations to the nearest SSS part. Y'all as well accept to accomplish an Employer Data Modify Request (SS Course R-eight), duly signed past your company's authorized signatory. The document must be duly notarized, except it is in change/addition of address, e-mail accost, or phone number.

Last Thoughts

Government agencies like the SSS have made transacting with them a lot easier and faster, thanks to the internet. In this fourth dimension of health crisis, you can take advantage of the convenience and speed of using your own SSS online employer account to fulfill your obligations to your employees. Get-go past signing up for a My.SSS account now, secure your SSS employer ID number, and salvage your business against penalties and sanctions imposed by the agency for not-compliance and violations.

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Sources:

  • [1] Republic Act 10361
  • [2] Social Security Act of 2018
  • [three] My.SSS: A Primer and How-to Guide